Centre Jobs

Centre Jobs
This page summaries how some Triratna Centres have divided their work up between different members of the Centre Team. Obviously every Centre will be different but these might serve as a useful checklist. Thanks to Birmingham and Bristol for their contributions.

Birmingham Centre Manager and Director job descriptions

LBC centre team roles and responsibilities

Tasks involved in running a Buddhist Centre
(amended from the Bristol Buddhist Centre)

events preparation & liaison
programme planning (with kula)
retreats – finances; budgets
set up booking letters/forms
sending booking letters/forms
spread sheets: –
set up
print out spread sheets
teachers’ needs
keys
set heating plan
retreats – find venues
teachers’ needs

schools
calendar/planning/liaison; passing messages

healing rooms liaison

events publicity
calendars: –
team rota & leave
healing rooms
centre usage
office usage
volunteers
programme planning
programme production
distribution of publicity postcards
main notice boards
shop a-board
black info folder (on table in sitting area)

enquiries (non shop):
callers at the door
post/letters
phone
email
other

passing on info: –
inter-faith
schools
engaged buddhism
trustees & m/c
teachers/event leaders/teams
misc
passing on info about events: –
our own –
film club; walks; courses (meditation; dharma, yoga)
weekend & sangha events; work shops;
regular updates to friends, mitras & order members
fwbo

centre hire
enquiries
calendar
terms/negotiation
contracts
invoicing
schools – invoices & donations
deposits
induction/keys
final payments
debts

web site
pages
calendar of events

information & technology
contacts data base: –
maintenance/updating
local order-mitra directory

I.T. & computer system
maintenance
back ups
broadband
development-new server
security – anti-virus- other
phone system
data protection

health & safety
signs & notices
info/events
space management
maintenance
security
risk assessment
annual check
fire safety assessment
fire drill & alarm procedure

shop
volunteers (weekdays)
paid worker (saturdays)
paypal & credit card facility
ordering:
• meditation gear
• books
• yoga equipment
• incense
• ritual gear
• rupas
• jewellery
• cards
money:
• cashing up
• budget
• paying invoices
record of sales:
• book
• receipts
• spreadsheets
displays:
• shrine
• window
• general
cleaning
• windows
• dusting
floor
stock take
receiving orders:
• check off & ok invoices
pricing
enquiries:
emails
blinds

fundraising
income generation
increasing attendances
targeted marketing

finance
centre hire: –
invoices
debts
bookkeeping for courses, drop-ins, weeks here, retreats
payments: cheques – update spreadsheet, write number on back
payroll
budgets
reports
cashing up
bank accounts (incl. shop account)
cash flow/ balances
data entry – all transactions
admin/paperwork/filing
insurances & public liability
specialist finance software
liaise with accountant & Centre council
supervise volunteers
correspond with banks/accountants etc
standing orders, gift aid
courses, drop-ins, weeks here, retreats, yoga
invoices & payments
petty cash
data entry
reconciliation
payments:
cash
debts
reconciliation
yoga float
shop float
2nd hand bookshop

garden

library
oversee volunteers

volunteers
• data entry
• cleaning
• cashing up
• garden

cleaning
• office
• toilets
• floors
• carpets
• recycling
• shrine (candles; incense; dusting)
• plants
• shrine cupboard basement

building maintenance
buildings upkeep: –
• calendar
• security
• alarm
• windows & frames
• décor
• damp/dry rot
• pest control
• gutters
• roof
• electrics
• gas
• white goods (fridge; washing machine etc)
• boiler
• heating system
• fire extinguishers
• fencing
• signage
• fabric of building
• rendering
supplies: –
• biscuits
• drinks
• toilet rolls
flowers
cleaning – routine weekly: –
windows
cleaning – general: –
• diy (e.g. door handles: hinges)
cleaning – annual: –
• carpets
• yoga mats
• blankets
• upholstery (including shop)

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